Your care plans already record what each person needs. Ameryst turns those answers into the competencies a shift requires — so you see the gaps early enough to fill them from your own team, rather than buying cover at short notice.
| Name | Staff type | Competencies | Hours |
|---|---|---|---|
| A. Okafor | Senior HCA | Seizure management | 08:00–14:00 |
| J. Reilly | Health care assistant | — | 08:00–14:00 |
| M. Chen | Registered nurse | Seizure management | 08:00–14:00 |
One chain, central knowledge, safer care.
“Does Ella have seizures needing rescue medication?”
Answered once, by the nurse who knows.
Seizure management — high
The care plan tells you what you need to know.
Wednesday doesn't have that competency covered.
Flagged while there is still time to fill it.
Nothing is re-keyed, and nothing depends on the memory of one person.
The shift pulls together who is rostered, who is booked in, and the dependencies their care plans generated, then shows what is still to fill.
Required skills come from the care record
On-call by team, nights, days, long days - your shifts your way
Requests and approvals with a running countdown against allowances
Appears as a shift and deducts from hours worked
Approved shifts flow to timesheets
SMS or email, including available overtime
What each shift is short of, days in advance
Excess or unworked hours carried forward to the the next roster
Most agency spend is bought at short notice, because the gap was found too late. When the roster shows which competency a shift is short of days ahead, it can be filled from your own team, covered by overtime, or planned for — and the cover you do buy is the cover you actually needed.
What a single agency shift can cost in complex care. Avoiding a handful a month is a budget line trustees can see.
A shift can be fully staffed and still be unable to deliver the care that has been planned. Matching to competency closes that gap before the shift starts rather than during it.
Where a staff member does not hold a competency, their care plans, assessments and notes queue for a qualified colleague to sign off. The queue is visible, and the audit trail names who did what.
Seeing which competencies you are repeatedly short of turns recruitment and training into a decision you can evidence, rather than a reaction to the next gap.
Against the published roster
By the shift leader
Electronically, by the staff member
Generated from the hours approved
Adjusted hours and TOIL carry over when a roster locks. Annual leave exports are available. In live payroll use since 2019.
Half an hour or an hour, whichever suits. We’ll spend it on the parts that matter to your service.
