Episodes of care

Bedside chart templates - completed at each stay

Fluid balance, observations, blood ketones, sleep and position and others — set up the way your service already works, filled in at the bedside, and kept with the stay they relate to. Still there when somebody asks for them a year later.

Episode of care Residential · opened 12/09/2026 Closed 15/09/2026

Daily outline schedule Episodes of care Scored assessments Dependencies Contact View notes Care outcomes

Charts for this stay

Added from the charts your service uses.

Fluid balance4-hourly

Observations4-hourly

Sleep and positionOvernight

Fluid balance

Complete each row in full.

TimeTime of day	Intakeml	Outputml	Added byand when
08:00	200	150	A. Mensah 12/09 08:04
12:00	250	200	A. Mensah 12/09 12:02
16:00	180	220	L. Doyle 12/09 16:06
20:00	220	190	L. Doyle 12/09 20:03

Episodes of care

Every stay this service has recorded.

Residential12/09/2026 – 15/09/2026 · 3 charts Closed

Day care04/03/2026 – 07/03/2026 · 2 charts Closed

Residential18/11/2025 – 21/11/2025 · 3 charts Closed

The right charts for this person. Filled in at the bedside, signed and timed. Finished with the stay, and still there a year later.

How it works

A care plan is what you are ready to do. The charts show what you actually did.

One is the plan. The other is the proof.

1The right charts for this person

Only the charts needed for this stay.

Selected as the episode of care begins, from the charts your service uses.

2Filled in at the bedside

Every entry timestamped and signed by whoever made it.

So the chart is the record, not a typed-up copy of one.

3Finished with the stay

The stay ends with a complete set of charts.

Filed with that admission, where they will always be found.

Complete the care provided, every few hours, throughout the stay — different templates for each type of chart, and all sitting in the same record.

Made to fit

Your service, your bedside charts

Every service charts different things. Yours are set up to match your own.

Your words, on your charts. Column titles, chart names and the language around them follow how your service already talks. A brain-injury unit and a hospice are charting different things, and neither has to borrow the other’s vocabulary.
As many charts as the service needs. There is no cap on how many you set up, and adding one is a change you make yourself on the day you need it, without waiting on anyone outside your organisation.
Who sees what? Permissions are yours to set. Access to the charts is permissioned like the rest of the record, so a care assistant, a nurse and a visiting professional each see the part that belongs to them.

In the module

What our episodes of care software covers

One stay, one record

Opens with the admission

Your own charts

Set up to match the care your service provides

Signed and timed

Every entry carries who made it and when

The day in one place

Timed care-plan items and one-off notes side by side

Closed on discharge

The next admission starts with blank charts

The history is retained

Still there to pull up months later

Photographs in a chart

Where a picture says it faster than words

At the bedside

Filled in on a tablet where the care happens

Why it matters

What bedside charts in the record are worth

Compliance & governance

The whole stay, still in the record

A paper chart does its job at the bedside and then goes into a folder somewhere. Holding it inside the software instead means the record of what was actually done is signed, timed and still there when an inspector or a family asks for it. Every stay is there, retrievable in seconds rather than out of a cupboard.

Patient safety

Consistency across shifts

The same chart, in the same order, however many people fill it in across a three-day stay.

Patient outcomes

Evidence across a stay

A scored assessment at either end of the stay can show the difference the care provided has made.

Cost & financial control

Written once, where it happens

The chart at the bedside is the record itself, so nobody spends the end of a shift typing up what they already wrote down.

Through a stay

Open it, fill it in, close it.

Episode of care created

From the booking, or dates you type in

Charts chosen

Whichever this stay calls for

Entries through the stay

Added as care happens, each one attributed

Closed when they go home

Kept, and out of the way

Questions services ask before a demo

Can we set up the charts our service actually uses?

Yes. Charts are set up as tables and you decide the columns: a title, whether the answer is a date, a time, a number or free text, a description, and a width. Services run fluid balance, observations, blood ketones, sleep and position charts this way, and add new ones themselves on the day they need them. There is no cap on how many you keep.

What happens to the charts when someone goes home?

The episode is closed on discharge, so the charts stop there. The next admission starts on a clean set. Every earlier stay is retained in the record exactly as it was written, so a chart from a stay last year can be pulled up in seconds when an inspector, a commissioner or a family asks for it.

Who can fill in a bedside chart?

That is your decision. Access to episodes of care and their charts is permissioned like the rest of the record, so a care assistant, a nurse, a therapist and a visiting professional each get the part that belongs to them. Every entry is stamped with the time it was made and the name of the person who made it, so the chart shows who did what.

Can we add a photograph to a chart?

Yes. A column header can carry an image, with its size, alignment and a description set alongside it. This is how services handle anything where a picture is quicker than a description.

How is this different from a care plan?

A care plan is a list of questions answered once, describing what you need to be ready to do. A chart is the record of daily activities of care, asking the same few things over and over through a stay. Services use both: the plan sets the standard, the episode evidences it, and the two sit together in one record.

Can we show whether someone improved over a stay?

Yes. A scored assessment can be created to run as the episode opens and completed throughout the stay until discharge. Services use the scored assessment to evidence progress to commissioners and funders, and to answer the outcomes question an inspector asks rather than describing activity.

Explore other functionality

Care plans Assessments Body maps Booking diaries Patient notes

See it working with your own service in mind.

Half an hour or an hour, whichever suits. We’ll spend it on the parts that matter to your service.